Volunteer & Staff Operations
From a dozen friends helping at your 5K to 200 trained volunteers across 40 course stations. Role-based sign-up, shift scheduling, station assignment, digital waivers, QR check-in, training courses, and VoIP coordination. The depth scales with the event.
Volunteer Management
6 featuresPublic Sign-Up Page
Shareable link where volunteers select roles, shifts, and stations. No account creation required. Confirmation with QR code and shift details.
Role-Based Registration
Aid station, course marshal, finish line, medical support, expo, registration desk, and custom roles with capacity limits per role.
Shift Scheduling
Calendar manages volunteer shifts with start/end times, break rotations, and station handoff protocols.
Station Assignment
Map-based assignment of volunteers to specific course locations: aid stations, intersections, timing points, and finish chute positions.
Digital Waivers
Volunteer liability waivers signed via Calisto Sign during sign-up. Stored, timestamped, and exportable for insurance review.
QR Check-In
Volunteers scan QR at their station on race morning. Dashboard shows real-time check-in status: who arrived, who is missing, which stations need coverage.
Race-Day Coordination
4 featuresOperational Checklists
Tasks manages race-day checklists with dependencies: timing mats before corral gates, medical stations before first wave, porta-potties before packet pickup opens.
Permit & Milestone Tracking
City permits, road closures, police coordination, and vendor deliveries tracked with due dates and status in Tasks.
VoIP Race-Day Hotline
Voice provides dedicated phone lines for course operations, medical dispatch, volunteer coordination, and runner support. All calls logged.
Pre-Race Virtual Briefings
Live hosts pre-race meetings for volunteers, medical staff, and course marshals. Screen sharing for course walkthroughs and safety protocols.
Training & Documentation
3 featuresVolunteer Training Courses
University deploys training modules for aid station procedures, course marshal protocols, and finish-line operations. Completion tracking per volunteer.
Medical Staff Certification
CPR, AED, and first-aid certification tracking for medical volunteers. Expiration alerts and re-certification reminders.
Document Storage
Box stores course maps, emergency action plans, permit documents, insurance certificates, and volunteer handbooks. Accessible to all staff devices.