Race-Day Operations
When the race grows beyond a single start line. Aid station dispatch, medical incident tracking, sweep bus coordination, start corral access control, finish-line leaderboards, expo POS, and bib/medal inventory. The operations layer that kicks in for multi-thousand-runner events and multi-day festivals.
Course Operations
6 featuresAid Station Supply Dispatch
GPS-tracked supply vehicles dispatched to aid stations with real-time ETA. Water, electrolyte, and nutrition inventory per station with resupply triggers.
Medical Team Dispatch
Route nearest medical team to incident location via GPS. Track response time. Log severity, treatment, and outcome.
Sweep Bus Coordination
GPS-tracked sweep vehicles following the last pacer. Bib-scan pickup logging. DNF status pushed to results and spectator tracking in real time.
Course Marshal Deployment
Intersection-by-intersection assignment with shift times, GPS check-in, and real-time coverage map showing staffed and unstaffed positions.
Weather Monitoring & Alerts
Real-time heat index, wind, and lightning monitoring. Automated runner notifications and protocol triggers when thresholds exceed safety limits.
Post-Race Incident Reports
Structured reports with timestamps, GPS coordinates, medical outcomes, and photo documentation. Export for insurance and city review.
Start & Finish Operations
4 featuresStart Corral Access Control
Zone-based corral entry via QR scan or RFID. Runners assigned to corrals by predicted pace. VIP and elite corrals with separate credentials.
Live Race Clock
Gun-time clock displayed on finish-line screens and synced to the public tracking page. Chip-time offset calculated per corral wave.
Finish-Line Leaderboard
Real-time results displayed on Apple TV and Android TV screens at the finish area. Top finishers, age-group leaders, and team standings rotate.
Medal & Finisher Gear Distribution
Bib-scan at the finish chute triggers medal handoff, T-shirt pickup, and recovery bag distribution. Inventory decrements automatically.
Expo & Inventory
4 featuresExpo Floor Plan
Booth assignments, sponsor placements, and vendor locations managed in Display. Digital wayfinding for expo attendees.
Race Merchandise POS
Point-of-sale terminals for expo merchandise, race apparel, and sponsor products. Inventory synced with online store.
Bib & Medal Inventory
Bib numbers assigned by distance and wave. Finisher medals, age-group awards, and apparel tracked with quantity alerts and reorder thresholds.
Spectator Ticketing
VIP corral access, finish-line club passes, and premium spectator packages sold through Tickets with QR entry validation.
Safety & Compliance
4 featuresPermit Milestone Tracking
City permits, road closure approvals, police coordination, and regulatory deadlines tracked with status and document attachment.
Insurance Document Storage
Liability policies, additional insured certificates, and coverage summaries stored in Box with expiration alerts.
Emergency Action Plan
Structured EAP with evacuation routes, hospital locations, communication protocols, and chain of command. Accessible to every staff device.
Safety Drill Documentation
Pre-race safety drills logged with attendance, scenarios practiced, and improvement notes.