Rent the event, not five spreadsheets.
It is Saturday and you have three weddings, two corporate events, and a charity gala. The box truck driver texts at 5:47am that the diesel pump is closed. A couple added 40 guests on Tuesday and the linen count is off. A competitor borrowed your premium chiavari chairs for the third time without paying for repairs. An event planner is asking for the COI 4 hours before load-in. Calisto Pro replaces the rental binder, the Goodshuffle or Rentman subscription, the QuickBooks file, the Asana board for crew assignments, and the linen-count spreadsheet that nobody updates after the event.
No credit card required · Guided setup · Digital contracts included
One platform for every rental operation
From wedding receptions to corporate galas, party rentals to AV production.
Linen and Tabletop Packages
Bundle tablecloths, napkins, charger plates, china, and glassware into bookable wedding packages.
Tent and Canopy Logistics
Track tent inventory by size, sidewall count, and flooring type. Schedule multi-day setup and strike windows.
Lighting and Draping
Chandeliers, string lights, uplighting, and draping tracked with condition grades and repair history.
Guest Count Finalization
Navigator portal lets couples finalize headcount, confirm linen colors, and lock layout before the deadline.
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Asset Fields
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Operator Views
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Payment Gateways
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Products
Eight operational pillars
Fleet Inventory Records
103-field asset records with SKU tracking, condition grades, repair history, and depot location. Hourly, daily, and weekly rates per item. Kit groupings let you bundle a 60-inch round, 8 chairs, and a linen into a single bookable package.
Calendar and Booking Windows
Event date booking with multi-day load-in and strike windows, blackout dates around peak weekends, and seasonal hours. Automatic cleaning buffers between rentals. Multi-warehouse stock levels visible in a single view with conflict detection that prevents double-bookings.
Deals and Quote Pipeline
Event quote pipeline from RFP to signed contract. Package upsells, planner referral tracking, branded interactive proposals, and public quote links. Quote-to-booking conversion in one click with deposit collection and payment scheduling.
POS and Walk-Up Rentals
Full POS terminal for walk-up rentals, day-of upgrades, and retail add-on sales. Cash drawer management, barcode scanning, deposit holds with auto-release, and payment links. Same inventory engine as the online store.
Sign: Rental Contracts and Waivers
Rental contracts, damage waivers, and COI requirements built into every booking. Most venues require $1M to $2M coverage, and Calisto tracks certificate status per event. E-signature with full audit trail.
Sites: Catalog and Package Pages
Public catalog site with full-fleet showcase, package landing pages for weddings and corporate setups, and real-time availability. Embeddable on WordPress, Shopify, and Squarespace. SEO controls, Google Analytics, and Facebook Pixel integration.
Reputation and Review Aggregation
WeddingWire, The Knot, and Google review aggregation in a single dashboard. Auto-request reviews after strike. Monitor sentiment, respond to reviews, and track rating trends across all listing platforms.
Inbox: Planner and Client Comms
Unified inbox for couple, planner, and corporate buyer communications. Email, SMS, WhatsApp, and in-app messaging in one thread per client. Automated confirmations, count-finalization reminders, and delivery-window notifications.
Every order, every truck, one dashboard
Order Kanban, warehouse pipeline, dispatch board, crew scheduler, fleet analytics, and online store, all connected in real-time.
Order Kanban Board
Drag-and-drop orders through 8 lifecycle stages: New, Concept, Reserved, Picked Up, Mixed, Returned, Archived, Cancelled. Badge counts per stage, color-coded status indicators, and instant filtering by date, customer, or property.
Warehouse Pipeline
9-stage prep-to-restock Kanban with barcode scanning at every step. Packing slips, digital sign-off, and multi-warehouse transfers.
Dispatch Board
Vehicle assignment with capacity checking (weight plus volume), driver routes, multi-event Saturday coordination, and real-time delivery tracking.
Crew Scheduler
Calendar matrix showing crew availability, skills matching, double-booking detection, and shift management for load-in and strike teams.
Fleet Utilization
Heatmap showing which assets earn and which sit idle. Revenue per asset, depreciation schedules, and total inventory book value.
Online Store
Public catalog with real-time availability, shopping cart, multi-step checkout, package pages for weddings and corporate events, and abandoned cart recovery.
The Fleet Transformation
From spreadsheet inventory to intelligent rental operations
See how rental companies evolve when every tent, table, chandelier, and invoice is connected through Calisto Pro.
Before: Disconnected Systems
Inventory in a spreadsheet, quotes in Word, delivery routing on a whiteboard, and billing in a separate accounting tool. Every event starts from scratch.
During: Connected Platform
One system for inventory, quoting, contracts, delivery, setup, and billing. Every tent, table, and chandelier tracked from warehouse to venue and back.
After: Intelligent Operations
Data drives every decision. Analytics optimize fleet utilization, predict maintenance needs, and automate logistics so you handle more events with the same inventory.
Inventory platforms vs. Calisto
One source of truth for your entire operation.
Warehouse depth. Platform breadth. Pricing built for event rental companies. Pick all three.
Five capabilities no competitor combines
103 asset data fields and 100+ operational views across Equipment, Dispatch, Inventory, Navigator, and Calendar. Rentman handles warehouse. Goodshuffle handles quoting. Calisto does both, plus crew scheduling, linen rotation, and real-time GPS asset tracking.
double-bookings. Live conflict engine with automated buffer times for prep, cleaning, and strike between events
"Real-time availability across every serialized asset, bulk item, and labor service in your fleet.",CONFLICT-FREE INVENTORY
warehouse stages tracked with any browser camera, no proprietary scanners required
,SCAN-TO-STAGE PIPELINEto expand a kit. Every component auto-reserved the moment a bundle is booked
,INTELLIGENT KITTINGmanual packing slips. Digital sign-off with photo documentation at every stage
,FIELD SIGN-OFFrental store with dynamic rate engine. Daily, weekly, and monthly tiers auto-calculated
,ALWAYS OPENoperator views across crew roster, delivery dispatch, warehouse stock, POS terminals, quality inspections, and field operations. One platform for the entire rental lifecycle
,FULL OPS56 payment gateways. 9 regions. Your choice.
Connect your preferred local payment provider anywhere in the world. Your merchant account. Your rates. Zero platform lock-in.
50 Products. One Unified Platform.
From inquiry to restock
- 1InquireCouple, planner, or corporate buyer submits event details through intake form or phone call
- 2QuoteBranded interactive proposal with itemized equipment, delivery fees, and package options
- 3ContractRental agreement and damage waiver signed digitally with deposit collected at signing
- 4FinalizeGuest count finalized, linen colors confirmed, layout locked, and delivery window scheduled
- 5LoadWarehouse crew preps, packs, and scans equipment onto trucks with digital packing slips
- 6DeliverCrew delivers and sets up at venue with photo documentation and on-site sign-off
- 7StrikePost-event teardown, return loading, and transport back to warehouse
- 8InspectReturn inspection with damage assessment, cleaning, repair queue, and deposit release
Rent more. Pay less per dollar earned.
Fleet management, quotes, logistics. All included.
Events charge 2% to the organizer and 2% to the ticket buyer. You choose how to split it.
You pay 2%, buyer pays 2%
Frequently asked questions
Yes. Calisto tracks equipment across unlimited locations with real-time stock levels, inter-warehouse transfers, condition monitoring, and automatic conflict prevention when items are double-booked.
Dispatch includes route optimization, driver mobile app with turn-by-turn navigation, delivery proof with photos and signatures, vehicle fleet management, and automated customer notifications with delivery windows. The multi-event view shows all Saturday events on one board so you can sequence load-in and strike across venues.
Calisto automatically calculates pro-rata charges for multi-day and hourly rentals. You can set deposit requirements, payment schedules, installment plans, and automated late fee calculations, all with 40+ payment gateway options.
Yes. The Navigator portal lets planners and couples browse your equipment catalog, check real-time availability, request quotes, sign contracts digitally, finalize guest counts, and track deliveries. Rentman and Goodshuffle do not offer this level of self-service.
Calisto uses a 9-stage Kanban pipeline: Pending, Prepped, Packed, Dispatched, On Location, Return Inbound, Received, Inspected, Restocked. Staff advance items between stages using barcode or QR scanning with audio feedback. Packing slips are generated automatically with digital sign-off.
Yes. Calisto tracks sub-rentals from external suppliers with full cost tracking and margin calculation. Sub-rental costs flow into the order P&L automatically. You maintain one order for the client regardless of source.
Yes. Calisto includes crew scheduling per booking, a crew availability board with skills matching, time tracking with clock in/out, overtime calculation, leave management, and a freelancer job board. Payroll data exports directly to your accounting system.
Most venues require $1M to $2M in general liability coverage. Calisto tracks COI status per event, sends automated reminders when certificates are missing, and links signed damage waivers to each booking record. No equipment leaves without a signed waiver.
Yes. Calisto provides an embeddable booking widget via iframe and JavaScript snippet. It works with Shopify, WordPress, WooCommerce, Squarespace, and Webflow. You can customize branding with your logo, colors, fonts, and custom CSS.
Equipment condition is documented with photos at pickup, delivery, and return. Damage charges can auto-add to the client invoice. Deposits can be pre-authorized (hold without charging) and captured on damage or late return. Clean returns trigger automatic deposit release.
Yes. The Inventory module tracks linen rotation cycles through wash, press, fold, and restock. Stemware and china breakage logs record loss per event with automatic replacement cost allocation. Deep-clean schedules trigger automated maintenance tasks.
Yes. Start for free with full access to all 27 products. No credit card required, no time limit, and no feature restrictions. You only pay the 2% revenue share once you begin processing transactions.
Event Rental Pro Plan
Rental inventory, delivery routing, and event timelines
Wallet-debit