Space Operations & Facility Management
Hot desk turnover, cleaning inspections, maintenance work orders, equipment tracking, consumables inventory, event setup, and the conference room double-book resolved before either party arrives.
Room & Space Booking
6 featuresInteractive Floor Plan Booking
Visual floor plan with drag-and-drop booking. Members see real-time availability by zone, floor, and building. Color-coded by space type.
Membership-Tier Booking Rules
Define booking windows, advance booking limits, and room access by membership tier. Premium members book 30 days out, hot-deskers book same-day.
Double-Book Prevention & Resolution
Real-time conflict detection across portal, front desk, and marketplace bookings. Automatic waitlist activation and alternative suggestion.
Recurring Reservations
Weekly team meetings, monthly board rooms, and standing desk assignments with automatic scheduling and conflict checking.
Equipment & Catering Add-Ons
Projector, whiteboard, video conferencing equipment, and catering ordered during booking. Setup tasks auto-assigned to facility team.
Parking & Storage Booking
Per-lot parking with spot assignment (dedicated, reserved, first-come) and storage unit management with availability calendars.
Hot Desk Turnover & Cleaning
4 featuresTurnover Scheduling (Dispatch)
Automated cleaning crew assignment based on checkout times and next check-in. Route-optimized for multi-floor facilities.
Cleaning Inspection Checklists (Assure)
Photo-documented cleaning verification with configurable checklists per space type. Before/after comparison for accountability.
Desk Sanitization Tracking
Hot desk cleaning status visible on floor plan. Members see "Ready" or "Being Cleaned" in the portal before they book.
Event Setup & Teardown
Community events trigger automatic setup tasks: furniture arrangement, AV testing, catering delivery, and post-event cleanup scheduling.
Maintenance & Equipment
4 featuresMaintenance Work Orders (Tasks)
Create, assign, and track maintenance requests with priority levels, vendor assignment, photo documentation, and completion confirmation.
Equipment Lifecycle Tracking
Printers, projectors, coffee machines, and AV equipment with maintenance schedules, utilization tracking, and replacement planning.
Consumables Inventory (Inventory)
Coffee, paper, toner, cleaning supplies, and snacks with par-level alerts, automatic reorder suggestions, and vendor management.
Member-Reported Issues
Members report issues through the Navigator portal. Work orders auto-created and routed to the right team with status updates back to the member.
Visitor Management
4 featuresVisitor Pre-Registration
Members pre-register visitors through the portal with name, company, purpose, and expected arrival time. Host notified on arrival.
Self-Service Kiosk Check-in
Visitors check in at Signal Display kiosks. Photo capture, NDA acceptance, and temporary badge printed automatically.
Auto-Badge Printing with QR Checkout
Label printer produces badges with visitor name, host, date, company logo, and QR code for checkout. Full audit trail.
Temporary WiFi & Access Provisioning
Visitors receive time-limited WiFi credentials and door access for meeting rooms. Auto-expires based on host-configured duration.
The Conference Room Double-Book, Solved
Real-time conflict detection across the member portal, front desk bookings, and marketplace reservations. When two teams claim the same room, the system resolves it before either party arrives. Alternative rooms suggested, notifications sent, calendar updated.
- ✓Real-time conflict detection
- ✓Automatic alternative suggestion
- ✓Cross-channel booking sync
- ✓Membership-tier priority rules
Hot Desk Turnover That Actually Happens
Checkout triggers cleaning crew assignment via Dispatch. Assure verifies completion with photo inspection. The floor plan updates from "Occupied" to "Being Cleaned" to "Ready." Members see status before they book.
- ✓Automated turnover scheduling
- ✓Photo-documented cleaning verification
- ✓Real-time floor plan status
- ✓Member-visible desk readiness